Course Catalogue

Completion and approval of your course descriptions

On this new website, you - as a lecturer - can find a number of initiatives, which supports your process regarding completion of course descriptions, and supports the process that leads to the final approval from a Board of studies meeting.

You will therefore find...

  • Overview of time frames and deadlines
  • Overview of your courses offered from the latest course catalogue
  • Links to templates in Danish and English
  • Links to background information about learning outcome, etc.
  • Links to current academic regulations
  • Links to relevant employees; your Programme coordinator
  • Overview of the process and stakeholders

Timeline

Autumn offerings

Date

Task

Description

By Friday of week 46

Process for updating the course catalogue/course descriptions begins 

Nat-Tech Studies Administration sends Heads of degree programme / Deputy heads of department a brief email with a link to this website, which includes the process plan, guidelines and deadlines.

From October to February

Process for updating the course catalogue/course descriptions is running

Link to the website is sent by the Heads of degree programme / Deputy heads of department to the relevant Course coordinators for each course.

The Course coordinators must for each course consider whether changes should be made, or whether to create new courses.

The Course coordinators upload changes/new courses in the digital copy of the course catalogue. When the work is completed, the Course coordinators inform the Heads of degree programme / Deputy heads of department, who then approve the course changes or the new courses.

The Heads of degree programme / Deputy heads of department fill in the excel table in the digital copy of the course catalogue, assure the quality of the changes, and send it for approval by the Degree programme committee.

The Degree programme committee approves.

In the approval by the Degree programme committee, it must be stated whether the course changes or the new course must be approved by the Board of studies.

The Heads of degree programme are informed and then send the information to the Course coordinators.    

By Friday of week 6

Changes to the Board of studies

The Heads of degree programme / Deputy heads of department submit new offerings and changes to the Board of studies' handling

By Friday of week 9

Approval / rejection of changes

Handling of new offerings and relevant changes of previous offerings in the Board of studies.

The Board of studies approves / rejects.

Nat-Tech Studies Administration updates the comments from the Board of studies with approved/rejected course descriptions.    

By Friday of week 10

Rejected changes are handled

In the event that changes are rejected by the Board of studies, The Heads of degree programme collect changes and forward them to the Degree programme committee and the Board of studies.     

April 1

The course catalogue is published

On the basis of the approved material by the Board of studies, the offerings are published in the course catalogue

May 1

Course registration begins


Spring offerings

Date

Task

Description

By Friday of week 25

Process for updating the course catalogue/course descriptions begins 

Nat-Tech Studies Administration sends Heads of degree programme / Deputy heads of department a brief email with a link to this website, which includes the process plan, guidelines and deadlines.

Week 26 - 34

Process for updating the course catalogue/course descriptions is running  

Link to the website is sent by the Heads of degree programme / Deputy heads of department to the relevant Course coordinators for each course.

The Course coordinators must for each course consider whether changes should be made, or whether to create new courses.

The Course coordinators upload changes/new courses in the digital copy of the course catalogue. When the work is completed, the the Heads of degree programme / Deputy heads of department, who must approve the course changes or the new courses, are informed.

The Heads of degree programme / Deputy heads of department fill in the excel table, quality assure the changes, and submit the offerings for approval to the Degree programme committee.

The Degree programme committee approves.

In the approval by the Degree programme committee, it must be stated whether the course changes or the new course must be approved by the Board of studies.

The Heads of degree programme are informed and then submit the information to the Course coordinators.    

By Friday of week 34

Changes to the Board of studies 

The Heads of degree programme / Deputy heads of department submit new offerings and changes to the Board of studies' handling.

By Friday of week 36

Approval / rejection of changes  

Handling of new offerings and relevant changes of previous offerings in the Board of studies.

The Board of studies approves / rejects.

Nat-Tech Studies Administration updates the comments from the Board of studies with approved/rejected course descriptions.

By Wednesday of week 39

Rejected courses are handled

In the event that changes are rejected by the Board of studies, The Heads of degree programme collect changes / rejected changes and forward them to the Degree programme committee and the Board of studies.    

October 1

The course catalogue is published

On the basis of the approved material by the Board of studies, the offerings are published in the course catalogue  

November 1

Course registration begins

Guidelines for updating in the Course catalogue

As Head of degree programme, it is your responsibility to fill in OneDrive correctly. In the videos below, you will find the individual steps in regard with the update of course descriptions in OneDrive.

PLEASE NOTE: The videos are in Danish only. If you need an English guide, please contact your Programme coordinator.

Below, you will find the following videos:


Sådan ser Onedrive ud

Alle kursusbeskrivelser skal læses igennem af den kursusansvarlige

Slå track-changes til ved kursusændringer

Brug den rigtige skabelon til nye kurser

Alle ændringer skal godkendes i Uddannelsesudvalget

Arbejdet i Onedrive er nu færdig. Hvad sker der nu?

Template for new courses

Course descriptions must usually be available in both Danish and English. However, it is possible to refrain from the Danish version in the Master's degree programmes, as they (virtually all) are offered in English.

Process for academic regulations

Academic regulations are revised once a year at ST for degree programmes with summer intake and twice a year for degree programmes with both summer and winter intake.

Changes to academic regulations are submitted to the administration. Attached must be an overview of changes, including reasons for these changes, consequences for year groups as well as consequences for other degree programmes in which new courses are included or old courses are excluded. It is suitable to attach a degree programme diagram, which shows the new structure of the degree programme, possibly accompanied by a transition diagram.

Proposals for changes are sent to the relevant Head of Studies, which recommends to the Board of studies.

The role of the Board of studies

The course catalogue at ST is a legal part of the the degree programmes’ academic regulations. The individual course description is thus a legal document and ultimately what holds learning outcome, content, examination form, number of hours, etc.

It is therefore important that the course catalogue/range of courses for the individual degree programme is approved continuously by the relevant Board of studies, as it is the Board of studies' responsibility to ensure that academic regulations and the range of courses comply with the rules in force.

Therefore, all three Board of studies have annual cycles of work in which changes to the range of courses and academic regulations are handled twice a year - so that the course catalogue can open approx. April 1 and October 1 - and so that the students can register for courses May 1 and November 1.

  • When a new course is developed in a degree programme, it must be approved by the Board of studies.
  • When a previously approved course is revised significantly, it must be approved by the Board of studies.
  • When a course is excluded from the catalogue, the Board of studies must be informed.

The role of the Degree programme committee

The role of the Degree programme committee in relation to the range of courses is to contribute to preparing course descriptions and academic regulations.

The Degree programme committee develops the range of courses as well as the academic and qualifying profile of the courses. This committee contributes to the development of new forms of teaching and examination.

The committee handles and approves the overall range of courses, including those who are submitted for handling and approval in the Board of studies.

Role and terms of reference can be found here (Danish).

The role of the lecturer

As Course coordinator, you must annually review the course description and ensure that it reflects the changes the course has undergone through previous conduct as well as planned changes for the coming conduct.  In case of major revisions or the development of a new course, the description must be approved by the Board of studies.

The course description is meant to be understood and applied by the students and therefore written so the students understand what the course includes, which activities they wish to participate in, and what is expected from them at the end. In the description of the purpose of the course, you have the opportunity to point out why exactly this course is relevant to the students. 

In connection with the revision, it is important that you ensure the ongoing coherence of the course. Reconsider whether or not the teaching activities of the course help the students to achieve the intended learning outcome. If not, maybe the activities should change. Furthermore, consider whether or not the assessment (final exam plus any ongoing evaluation) tests the intended learning outcome in a satisfactory manner.

In the revision, you should focus especially on:

  • That the course content is up-to-date and understandable to the students
  • That the intended learning outcome is evident and describes what is expected of the students after the course
  • That the exam form/forms assess the course's intended learning outcome
  • That the teaching activities support the students’ learning so the students can acquire the intended learning outcome

Programme coordinators

Natural Sciences

Programme  Coordinator Mail
Bioinformatics Sille Stenild stenild@au.dk
Biology Anne Olsen anne.olsen@au.dk
Chemistry Malene Plougmann plougmann@au.dk 
Computer Science & IT Product Development Sille Stenild stenild@au.dk
Data Science Maiken Dazelle Nielsen maiken@au.dk 
Education of Science, Master Malene Plougmann Nat-Tech.Uddannelse.Masterteam@au.dk
Geoscience Anne Ambrosius Frederiksen aaf@au.dk
Informatics teaching, Master Anne Ambrosius Frederiksen Nat-Tech.Uddannelse.Masterteam@au.dk
Mathematics Maiken Dazelle Nielsen maiken@au.dk 
Mathematics - Economics Maiken Dazelle Nielsen maiken@au.dk 
Medicinal Chemistry Malene Plougmann plougmann@au.dk 
Molecular Biology Sara Lassen sala@au.dk 
Molecular Medicine Sara Lassen sala@au.dk 
Nanoscience Malene Plougmann plougmann@au.dk 
Physics and Astronomy Katrine Hvid Kaisen khk@au.dk 
Science in Computer Engineering, Master Anne Ambrosius Frederiksen Nat-Tech.Uddannelse.Masterteam@au.dk
Statistics Maiken Dazelle Nielsen maiken@au.dk